Privacy policy

Data Protection at a Glance

General Information

The following notes provide a simple overview of what happens to your personal data when you visit our website.
Personal data is all data that can be used to personally identify you. Detailed information on the subject of data protection
can be found in our privacy policy listed below this text.

Data Collection on Our Website

Who is responsible for data collection on this website?
The data processing on this website is carried out by the website operator. You can find the operator’s contact details in the imprint of this website.

How do we collect your data?
On the one hand, your data is collected when you provide it to us. This can, for example, be data you enter in a contact form.

Other data is collected automatically when visiting the website by our IT systems. This is primarily technical data
(e.g., internet browser, operating system, or time of page access). This data is collected automatically as soon as you enter our website.

What do we use your data for?
Some of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior.

Furthermore:

  • Enabling and processing guest bookings
  • Carrying out the guest’s stay
  • Customizing the stay to the guest’s wishes and interests
  • Offering services in line with the guest’s interests in the future
  • Marketing in connection with hotel services and improving hotel services

What rights do you have regarding your data?
You have the right to receive information free of charge at any time about the origin, recipient, and purpose of your stored personal data.
You also have the right to request the correction, blocking, or deletion of this data.
For this, as well as for further questions on the subject of data protection, you can contact us at any time at the address given in the imprint.
You also have the right to lodge a complaint with the responsible supervisory authority.

Analysis Tools and Tools of Third Parties

When visiting this website, your browsing behavior can be statistically evaluated. This is done primarily with cookies and so-called analysis programs.

Detailed information about these analysis programs can be found in the following privacy policy.

Hosting

External Hosting
This website is hosted by an external service provider (host). The personal data collected on this website is stored on the host’s servers.
This may include IP addresses, contact requests, metadata and communication data, contract data, contact details, names, website accesses, and other data generated via a website.

The use of the host is for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR)
and in the interest of a secure, fast, and efficient provision of our online offering by a professional provider (Art. 6 para. 1 lit. f GDPR).

Our host will only process your data to the extent necessary to fulfill its performance obligations and follow our instructions with respect to this data.

General Notes and Mandatory Information

Data Protection

The operators of these pages take the protection of your personal data very seriously.
We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is data that can be used to personally identify you.
This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We would like to point out that data transmission on the internet (e.g., when communicating by e-mail) can have security gaps.
Complete protection of the data from access by third parties is not possible.

Note on the Responsible Entity

The responsible entity for data processing on this website is:

Waldhotel Humboldt
Ulrich Nitsch
Humboldthof 1
31020 Salzhemmendorf
+49 (0) 5186367
info@waldhotel-humboldt.de

The responsible entity is the natural or legal person who, alone or jointly with others, decides on the purposes and means of the processing of personal data (e.g., names, e-mail addresses, etc.).

Revocation of Your Consent to Data Processing

Many data processing operations are only possible with your express consent. You can revoke consent already given at any time.
The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to Object to Data Collection in Special Cases and to Direct Marketing (Art. 21 GDPR)

If the data processing is based on Art. 6 para. 1 lit. e or f GDPR, you have the right at any time to object to the processing of your personal data
for reasons that arise from your particular situation; this also applies to profiling based on these provisions. The respective legal basis
on which processing is based can be found in this privacy policy.

If you object, we will no longer process your affected personal data unless we can demonstrate compelling legitimate grounds for the processing
that outweigh your interests, rights, and freedoms or the processing serves the assertion, exercise, or defense of legal claims (objection under Art. 21 para. 1 GDPR).

If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data
for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct advertising.
If you object, your personal data will subsequently no longer be used for direct marketing purposes (objection under Art. 21 para. 2 GDPR).

Right to Lodge a Complaint with the Competent Supervisory Authority

In the event of violations of the GDPR, data subjects have a right to lodge a complaint with a supervisory authority,
in particular in the member state of their habitual residence, their place of work, or the place of the alleged violation.
The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.

Right to Data Portability

You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you
or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller,
this will only be done insofar as it is technically feasible.

SSL or TLS Encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content,
such as orders or inquiries you send to us as the site operator. You can recognize an encrypted connection
by the fact that the browser’s address line changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Information, Blocking, Deletion

Within the framework of the applicable legal provisions, you have the right at any time to obtain free information about your stored personal data,
its origin and recipients, and the purpose of the data processing and, if applicable, a right to correction, blocking, or deletion of this data.
For this purpose, as well as for further questions on the subject of personal data, you can contact us at any time at the address given in the imprint.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time at the address given in the imprint.
The right to restriction of processing exists in the following cases:

  • If you dispute the accuracy of your personal data stored with us, we usually need time to verify this. For the duration of the verification,
    you have the right to request the restriction of the processing of your personal data.
  • If the processing of your personal data happened/is happening unlawfully, you can request the restriction of data processing instead of deletion.
  • If we no longer need your personal data, but you need it to exercise, defend, or assert legal claims, you have the right to request
    the restriction of the processing of your personal data instead of deletion.
  • If you have lodged an objection under Art. 21 para. 1 GDPR, a balance must be struck between your interests and ours.
    As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing
    of your personal data.

If you have restricted the processing of your personal data, these data – apart from their storage – may only be processed with your consent
or for the assertion, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person
or for reasons of important public interest of the European Union or a member state.

Objection to Promotional Emails

The use of contact data published within the scope of the imprint obligation for sending unsolicited advertising and information materials is hereby objected to.
The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails.

Protection of Minors

Persons who have not yet reached the age of 16 may not transmit any personal data to us without the consent of their legal guardians.
Persons under the age of 16 may only provide us with personal information if the explicit consent of their legal guardians has been obtained
or if the person has reached the age of 16 or older. These data will be processed in accordance with this privacy policy.

Data Collection on Our Website

Cookies

Our internet pages use so-called “cookies”. Cookies are small text files that do no harm to your device.
They are either temporarily stored for the duration of a session (session cookies) or permanently (permanent cookies) on your device.
Session cookies are automatically deleted after your visit. Permanent cookies remain stored on your device until you delete them yourself
or an automatic deletion by your web browser takes place.

Cookies from third-party companies may also be stored on your device when you enter our site (third-party cookies).
These enable us or you to use certain services of the third-party company (e.g., cookies for processing payment services).

Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them
(e.g., the shopping cart function or video display). Other cookies are used to evaluate user behavior or to display advertising.

Cookies that are necessary for carrying out the electronic communication process (necessary cookies),
for providing certain functions you have requested (functional cookies, e.g., for the shopping cart function),
or for optimizing the website (e.g., cookies to measure web audience) are stored on the basis of Art. 6 para. 1 lit. f GDPR,
unless another legal basis is specified. The website operator has a legitimate interest in storing cookies
for the technically error-free and optimized provision of its services.
If consent to the storage of cookies has been requested, the storage of the respective cookies is based exclusively on this consent (Art. 6 para. 1 lit. a GDPR);
consent can be revoked at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases,
exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser.
If cookies are deactivated, the functionality of this website may be restricted.

If cookies from third-party companies or for analysis purposes are used, we will inform you separately about this
within the framework of this privacy policy and, if necessary, request your consent.

Server Log Files

The provider of the pages automatically collects and stores information in so-called server log files,
which your browser automatically transmits to us. These are:

  • Browser type and version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

This data is not merged with other data sources.

The collection of this data is based on Art. 6 para. 1 lit. f GDPR.
The website operator has a legitimate interest in the technically error-free presentation and optimization of its website –
for this, the server log files must be collected.

Contact Form

If you send us inquiries via the contact form, your details from the inquiry form, including the contact data you provided there,
will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent.

The processing of this data is based on Art. 6 para. 1 lit. b GDPR, if your request is related to the fulfillment of a contract
or is necessary for the implementation of pre-contractual measures.
In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries addressed to us (Art. 6 para. 1 lit. f GDPR)
or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested.

The data you enter in the contact form will remain with us until you request us to delete it,
revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed).
Mandatory legal provisions – in particular retention periods – remain unaffected.

Inquiry by E-Mail, Telephone, or Fax

If you contact us by e-mail, telephone, or fax, your inquiry including all resulting personal data (name, inquiry)
will be stored and processed by us for the purpose of processing your request.
We do not pass on this data without your consent.

The processing of this data is based on Art. 6 para. 1 lit. b GDPR,
if your request is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures.
In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries addressed to us (Art. 6 para. 1 lit. f GDPR)
or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested.

The data you send to us via contact inquiries will remain with us until you request us to delete it,
revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed).
Mandatory legal provisions – in particular statutory retention periods – remain unaffected.

Analytics Tools and Advertising

Google Analytics

This website uses functions of the web analysis service Google Analytics.
The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables the website operator to analyze the behavior of website visitors.
Hereby, the website operator receives various usage data, such as page views, time spent, operating systems used, and the user’s origin.
These data may be assigned to the respective user device. An assignment to a user ID does not take place.

Furthermore, we can use Google Analytics to record your mouse and scroll movements and clicks, among other things.
Google Analytics also uses various modeling approaches to supplement the collected data sets and employs machine learning technologies for data analysis.

Google Analytics uses technologies that enable the recognition of the user for the purpose of analyzing user behavior
(e.g., cookies or device fingerprinting).
The information collected by Google about the use of this website is usually transferred to a Google server in the USA and stored there.

The use of this service is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG.
Consent can be revoked at any time.

The data transfer to the USA is based on the EU Commission’s standard contractual clauses.
Details can be found here: https://business.safety.google/adscontrollerterms/sccs/.

IP Anonymization

We have activated the IP anonymization function on this website.
As a result, your IP address is shortened by Google within member states of the European Union
or in other contracting states of the Agreement on the European Economic Area before transmission to the USA.
Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there.

On behalf of the operator of this website, Google will use this information to evaluate your use of the website,
to compile reports on website activity, and to provide other services relating to website activity and internet usage to the website operator.
The IP address transmitted by your browser as part of Google Analytics is not merged with other Google data.

Browser Plugin

You can prevent the collection and processing of your data by Google
by downloading and installing the browser plugin available at the following link:
https://tools.google.com/dlpage/gaoptout?hl=en.

More information on how Google Analytics handles user data can be found in Google’s privacy policy:
https://support.google.com/analytics/answer/6004245?hl=en.

Google Analytics E-Commerce Measurement

This website uses the “E-Commerce Measurement” function of Google Analytics.
With the help of E-Commerce Measurement, the website operator can analyze the purchasing behavior of website visitors
to improve its online marketing campaigns. Information such as orders placed, average order values, shipping costs,
and the time from viewing to purchase is recorded. These data can be summarized by Google under a transaction ID,
which is assigned to the respective user or their device.

Newsletter

Newsletter Data
If you would like to receive the newsletter offered on the website, we require an email address from you as well as information
that allows us to verify that you are the owner of the specified email address and that you agree to receive the newsletter.
No further data is collected, or only on a voluntary basis.

As a guest of our hotel, you may also occasionally receive newsletters with relevant information.
This data processing is carried out by service providers and their assistants,
who offer cloud-based software and data processing solutions for the hotel,
and who evaluate and process guest data on behalf of the hotel for marketing purposes.

You can unsubscribe from our newsletter at any time via the link provided in the newsletter.

The processing of the data entered in the newsletter registration form is based exclusively on your consent (Art. 6 para. 1 lit. a GDPR).
You can revoke the consent you have given to the storage of the data, the email address,
and their use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter.
The legality of the data processing operations already carried out remains unaffected by the revocation.

The data you provide for the purpose of receiving the newsletter will be stored by us or the newsletter service provider
until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after unsubscribing.
Data that has been stored by us for other purposes remains unaffected.

After you have unsubscribed from the newsletter distribution list,
your email address may be stored by us or the newsletter service provider in a blacklist to prevent future mailings.
The data from the blacklist will only be used for this purpose and will not be merged with other data.
This serves both your interest and our interest in complying with the legal requirements for sending newsletters
(legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR).
Storage in the blacklist is not limited in time. You can object to this storage if your interests outweigh our legitimate interests.

Plugins and Tools

Amazon Web Services

Our website uses plugins hosted on servers of Amazon Web Services (AWS).
The provider is Amazon Web Services, Inc., 410 Terry Avenue North, Seattle WA 98109, USA.

For this purpose, the browser you are using must connect to the servers of Amazon Web Services.
This gives Amazon Web Services knowledge that our website has been accessed via your IP address.
The use of Amazon Web Services is in the interest of a uniform and attractive presentation of our online offerings.
This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.

More information about Amazon Web Services can be found at:
https://aws.amazon.com/privacy/.

Payment Providers

Processing of Data (Customer and Contract Data)

We collect, process, and use personal data only insofar as it is necessary
for the establishment, content, or modification of the legal relationship (inventory data).
This is based on Art. 6 para. 1 lit. b GDPR, which permits the processing of data
for the performance of a contract or pre-contractual measures.

Personal data about the use of our websites (usage data) is collected, processed, and used by us
only to the extent necessary to enable the user to use the service or to bill for it.

The collected customer data will be deleted after completion of the order or termination of the business relationship.
Statutory retention periods remain unaffected.

Data Transmission at Contract Conclusion for Services and Digital Content

We transmit personal data to third parties only if this is necessary within the framework of contract processing,
for example to the credit institution entrusted with processing payments.

Further transmission of the data does not take place, or only if you have expressly consented to the transmission.
Your data will not be passed on to third parties without your express consent, e.g., for advertising purposes.

The basis for data processing is Art. 6 para. 1 lit. b GDPR,
which permits the processing of data for the performance of a contract or pre-contractual measures.

Review Tool

HolidayCheck

This site integrates a widget from HolidayCheck to display reviews.
The provider is HolidayCheck AG, Bahnweg 8, CH-8598 Bottighofen, Switzerland
(https://www.holidaycheck.de/impressum).

To use the functions of the HolidayCheck widget, it is necessary to store your IP address,
browser information (name, version), website, operating system of the user, screen resolution of the user,
language settings of the browser or the operating system of the user.
When clicking on the “Write a Review” button, a popup opens.
If you enter and submit a review there, this data is usually transferred to a server of HolidayCheck in Switzerland and stored there.
The provider of this site has no influence on this data transfer.

The use of the HolidayCheck widget is in the interest of presenting the reviews left on HolidayCheck about our hotel,
and to be able to offer the possibility of submitting a review at HolidayCheck.
This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.

More information on how HolidayCheck handles user data can be found in the HolidayCheck privacy policy:
https://www.holidaycheck.de/datenschutz.

Maps and Route Planner

Google Maps

This site uses the Google Maps map service via an API.
The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

To use the functions of Google Maps, it is necessary to store your IP address,
browser information (name, version), website, operating system of the user,
screen resolution of the user, and language settings of the browser or operating system of the user.
This information is usually transferred to a Google server in the USA and stored there.
The provider of this site has no influence on this data transfer.

The use of Google Maps is in the interest of an attractive presentation of our online offerings
and an easy findability of the places we specify on the website.
This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.

More information on the handling of user data can be found in Google’s privacy policy:
https://policies.google.com/privacy?hl=en.

Web Fonts

Google Web Fonts

This site uses so-called web fonts provided by Google for the uniform display of fonts.
When you call up a page, your browser loads the required web fonts into your browser cache
to display texts and fonts correctly.

For this purpose, the browser you are using must connect to the servers of Google.
This makes Google aware that our website has been accessed via your IP address.
The use of Google WebFonts is in the interest of a uniform and attractive presentation of our online offerings.
This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.

If your browser does not support web fonts, a standard font from your computer will be used.

Further information on Google Web Fonts can be found at
https://developers.google.com/fonts/faq
and in Google’s privacy policy:
https://policies.google.com/privacy?hl=en.

Forms

Handling of Applicant Data

We offer you the opportunity to apply to us (e.g., by e-mail, post, or via online application form).
In the following, we inform you about the scope, purpose, and use of your personal data collected during the application process.
We assure you that the collection, processing, and use of your data will be in accordance with applicable data protection law
and all other legal provisions, and that your data will be treated strictly confidentially.

Scope and Purpose of Data Collection
If you send us an application, we process your associated personal data (e.g., contact and communication data,
application documents, notes during interviews, etc.), insofar as this is necessary for the decision on establishing an employment relationship.
The legal basis for this is § 26 BDSG-new under German law (initiation of an employment relationship),
Art. 6 para. 1 lit. b GDPR (general contract initiation), and – if you have given your consent – Art. 6 para. 1 lit. a GDPR.
Consent can be revoked at any time. Your personal data will only be passed on within our company to persons involved in processing your application.

If the application is successful, the data you submitted will be stored in our data processing systems
on the basis of § 26 BDSG-new and Art. 6 para. 1 lit. b GDPR for the purpose of implementing the employment relationship.

Retention Period of the Data
If we are unable to offer you a position, you reject a job offer, or withdraw your application,
we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6 para. 1 lit. f GDPR)
for up to 6 months after the end of the application process (rejection or withdrawal of the application).
The data will then be deleted, and the physical application documents destroyed.
Retention serves in particular as evidence in the event of a legal dispute.
If it is apparent that the data will still be required after the 6-month period has expired
(e.g., due to an impending or pending legal dispute), deletion will only take place once the purpose for further retention no longer applies.

A longer retention may also take place if you have given your consent (Art. 6 para. 1 lit. a GDPR)
or if legal retention obligations prevent deletion.

Inclusion in the Applicant Pool
If we do not offer you a position, there may be the possibility of including you in our applicant pool.
In the event of inclusion, all documents and information from the application will be transferred to the applicant pool
to contact you in case of suitable vacancies.

Inclusion in the applicant pool is based exclusively on your express consent (Art. 6 para. 1 lit. a GDPR).
Giving consent is voluntary and has no relation to the ongoing application process.
The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.